Gmail
Communication & Meetings
Your inbox is a task list in denial.
Read and triage Gmail inside Fokus, turn emails into scheduled tasks with one tap — or a star — and let finishing the task clean up the email behind it.
Integrations
What Fokus adds
Not a mirror of the other tool — capabilities that only exist once the two are connected.
Read your inbox without leaving the plan
The Gmail panel lives inside Fokus — read, archive and search your mail next to your calendar instead of in a tab that eats your morning.
Emails become tasks with the thread attached
Import any email as a task, schedule time for the reply on your calendar, and open the original thread straight from the task when it’s time to answer.
Auto-import on your terms
Star an email from any device, or let a Gmail filter apply your trigger label — by the time you’re back at your desk, it’s a task in Backlog or Today.
Completing the task cleans the email
When you finish the task, Fokus can mark the email read, apply a label, archive it, or remove the star — inbox zero as a side effect of doing the work.
An Email Assistant that triages for you
Fokus categorizes incoming mail into Gmail labels, drafts replies into your Drafts folder (it never sends), and can auto-archive marketing and notification noise.
How the sync works
Under the hood
Gmail push notifications over a watch channel that Fokus renews automatically — new mail and label changes arrive within seconds. Actions you configure are written back to Gmail.
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You star an email in Gmail
A task appears in Fokus
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A filter applies your trigger label
The email lands in Backlog or Today as a task
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You complete the task in Fokus
The email is marked read, labeled or archived — your choice
Settings, explained
The controls you actually get after connecting — exactly as they appear in Settings → Integrations.
Auto-Import
Three cards in the app — Auto-Import, On-Import Actions and On-Complete Actions — control the whole loop. The highlights:
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Enable auto-import
The master switch: automatically create tasks from Gmail emails based on the triggers below.
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Import on star
Star an email on your phone in the elevator; it’s a task before you sit down.
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Import on label
Pick any Gmail label as a trigger — combine it with Gmail filters and newsletters from your boss become tasks automatically.
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Import destination
Backlog for triage later, Today when it needs to be dealt with now.
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Mark as read · on import
On-Import Actions: mark read, apply a label, or archive the email the moment it becomes a task.
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Archive · on complete
On-Complete Actions: when the task is done, the email leaves your inbox on its own.
Panel shown as it appears in the Fokus app. Every control is optional — defaults work out of the box.
Works well with
All integrationsOutlook Mail
Outlook emails become tasks; the Email Assistant triages the rest.
Slack
Messages and @mentions become tasks; reactions sync status back.
MS Teams
@mentions become tasks; status flows back to the Teams thread.
Zoom
Every event that needs a call gets a Zoom link automatically.
Google Meet
Google Meet links generated automatically for your events.
Turn email into scheduled work
Connect Gmail and stop letting the inbox decide your day — free to start, revoke access any time.